Conditions for participating in the Shareholders' Meeting of May 26, 2021
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In view of the situation of public health crisis and the lockdown measures taken by the French authorities, and in order to combat the spread of the virus, the Air France-KLM Combined Ordinary and Extraordinary Shareholders’ Meeting of May 26, 2021 will exceptionally be held behind closed doors, without the physical presence of its shareholders or other persons entitled to attend, in accordance with the provisions of Article 4 of Order No. 2020 321 of March 25, 2020 extended and amended by Order No. 2020-1497 of December 2, 2020, Decree No. 2020-418 of April 10, 2020 extended and amended by Decree No. 2020-1614 of December 18, 2020 and Decree No. 2021-255 of March 9, 2021.
Shareholders are invited to follow the Meeting live online by clicking on the following link “AGM 2021 webcast and presentation”. You may also, at any time after the Shareholders' Meeting, watch a replay of the meeting.
As a result, shareholders will not be able to propose any amendments to the draft resolutions or new resolutions or to ask questions during the Shareholders' Meeting.
Shareholders are reminded that they may vote without physically participating in the Combined Ordinary and Extraordinary Shareholders’ Meeting. For this purpose, they are strongly encouraged to participate either by Internet (on the secure voting platforms VOTACCESS and VOXALY) or by mail (using the voting form attached to the notice of meeting and posted on the Company's website www.airfranceklm.com) for the purpose of voting or giving a proxy. No admission card will be sent to shareholders or their proxies upon request.
In accordance with the provisions described in the application decrees, Shareholders are informed of the following adaptations regarding the treatment of their voting forms whether they are in paper or electronic form :
- Votes on resolutions and powers to the Chairman will be treated as usual;
- Shareholders may appoint a proxy who will be required to vote prior to the Meeting in accordance with the terms and conditions set out in the document entitled "Terms and conditions of participation in the Shareholders' Meeting" available below;
- No admission card will be issued.
Internet voting will be open from May 10, 2021 at 11:00 a.m. until May 25, 2021 at 3:00 p.m., Paris time.
The agenda as well as the various documents relating to the Meeting can be consulted below.
Changing the mode of participation in the Shareholders’ Meeting
In accordance with the application decrees, you have the possibility to modify your mode of participation. Previous instructions received are then revoked.
Registered shareholders send their new voting instructions using the form, duly completed and signed, to Société Générale by e-mail to the following address : [email protected].
The form must indicate :
- the shareholder's identifier;
- the surname, first name and address;
- the words "New instruction - cancels and replaces";
- the date and signature.
The shareholder must attach a copy of his or her identity card and, if applicable, a power of representation, if the shareholder is a legal entity.
To be taken into account, Société Générale must receive the new instruction the fourth day prior to the date of the Shareholders’ Meeting at the latest, i.e. May 22, 2021.
Bearer shareholders should contact their account keeper, who will forward the new instruction to Société Générale, together with a certificate of participation proving their status as shareholders.
Postal voting forms will only be taken into account if they reach Société Générale no later than the fourth day prior to the date of the Shareholders’ Meeting, i.e. May 22, 2021.
Written questions
Shareholders have the opportunity to ask written questions in advance of the Meeting. In accordance with legal provisions, they must be sent to :
1. Air France - KLM - AFKL.SG.GL BS - Tremblay en France - 95737 Roissy Charles de Gaulle Cedex, France by registered letter with acknowledgement of receipt, or
2. by electronic telecommunication to the following e-mail address [email protected], no later than two working days before the General Meeting, i.e. May 24, 2021, accompanied by a certificate of account registration in either registered or bearer form.
In the current context and in particular regarding the difficulties in routing postal mail, we strongly recommend the electronic telecommunication of written questions in order to facilitate and ensure their processing.
These questions can be answered together as soon as they have the same content. Answers to written questions will be published on this page of the Company's website in a section devoted to questions and answers and will then be deemed to have been given.
Live Q&A session with shareholders
In addition to the legal mechanism of written questions and in order to promote dialogue with shareholders during the Shareholders' Meeting, a dialogue box will be accessible on the website www.airfranceklm.com by connecting to the Meeting webcast (https://www.yuca.tv/fr/air-france-klm/assemblee-generale-2021), two days before the Shareholders' Meeting, i.e. as from 24 May 2021. This dialogue box will remain accessible until the end of the Shareholders' Meeting on 26 May 2021, and all questions will be considered in order to provide the greatest number of live answers during the Shareholders' Meeting. In addition, the answers to shareholders' questions will be published on the Air France-KLM website no later than five working days after the Shareholders' Meeting, i.e. by 2 June 2021 at the latest. A common answer may be given to these questions if they have the same content.